TRAVEL INFORMATION
FLIGHTS
Please plan your air travel to arrive into San Diego International Airport (SAN). Attendees may also book flights into Los Angeles International Airport (LAX) if there are preferable flight schedules or pricing. Please refer to the registration website with the appropriate flight parameters. Flights must be booked by Friday, December 15, 2017.
Southwest Fees
The $15 Southwest EarlyBird Check-In® in fee is a reimbursable expense. The fee will show up on your individual credit card. Please include this fee in your GSM expense report.
SAN GROUND TRANSPORTATION
Illumina will provide group transfers between SAN and the Marriott Marquis for those arriving January 13 and 14, and for departures on January 17. If you are traveling outside these dates, you are responsible for your own ground transportation and should add this expense to your GSM expense report.
LAX Ground Transportation
If you are flying in/out of LAX, a member of the group travel staff will reach out to you in order to review group ground transportation options. If you have questions, please contact Martha Zall at [email protected].
DRIVING & HOTEL PARKING
Lyft is an Illumina-preferred ground transportation provider and is available in 200+ U.S. & International cities. Lyft allows you to easily toggle between your Personal and Business profile when requesting a ride and makes expensing effortless by integrating Lyft with Concur so receipts are automatically uploaded. Click here to create your business profile. A Lyft code will be provided to attendees in the San Diego area to use instead of driving a personal vehicle to and from the Marriott. A separate code will be provided to attendees flying in/out of SAN outside of the main group arrival/departure transportation. These codes will be emailed out closer to the program start date.
If you prefer to drive and park at the Marriott Marquis, the daily parking rate is discounted to $15 per day. If you are staying at the hotel, rates for parking are $35 per night to self-park and $50 per night for valet. If you park at the hotel, the charge will go to the credit card you submit at check-in. Only self-parking will be reimbursed. Please submit this expense on your GSM expense report for reimbursement.
US TRAVEL RESTRICTIONS
The State Department has recently enforced restrictions for travelers from some countries; please be aware that this may impact travelers who reside in, have visited, or have partial or full citizenship in affected countries. As of mid-October, countries affected by restrictions are Chad, Iran, Libya, North Korea, Somalia, Syria, Venezuela, and Yemen. It is possible that prior to the GSM other countries may be placed under similar bans. If you have any concerns related to the restrictions and feel your travel may be impacted, please email your concerns to Martha Zall at [email protected]. Martha, in turn, will liaise confidentially with Illumina’s immigration lawyers or other resources as appropriate.
Booking Travel by Region
UNITED STATES + CANADA
Travelers MUST book through Ultramar Travel no later than Friday, December 15, 2017. Please click the “Book Air Travel Here” link when you register. Flights will be billed centrally, so there will be no need to submit an individual expense report.
Book Online:
Immediately following registration, you will be prompted to book your travel.
LATIN AMERICA
Travelers MUST book through LTN Brazil no later than Friday, December 15, 2017. Please pay for your travel using your corporate American Express card and expense through the normal expense channel.
LTN Brazil Requests by Phone:
+55 11 3500 4239
Illumina is transitioning to a new travel agency in Europe—ATPI. To facilitate GSM bookings, we are asking you to submit a flight request for GSM, using the following link. Please do not book your GSM travel with CTM/Chambers or through the Concur booking tool.
To start, please click on the second tab ‘CREATE A NEW USER ACCOUNT’ using your Illumina email and a password of your own choosing. You can list San Diego OR Los Angeles as your destination—including Los Angeles will provide a much broader choice of non-stop flights and Illumina WILL arrange transportation from Los Angeles to the GSM. If you are planning to extend your trip at either end, or add another city, please include this in the Notes.
ATPI group agents will review requests received through this site and will contact you directly to arrange flights. At that time they will also ask for your corporate credit card information. Personal data being requested is information required for an international flight and will be kept secure. For entry to the U.S., the travel agency will be required to supply an address. If you just list the Marriott Marquis they will be able to access the rest of the address.
If you have already booked GSM travel, please send a copy of your flight arrangements to [email protected] and she will ensure that the flight data is added to the database of arrivals and departures for airport pick-up information. Note that GSM attendees will not need to book car rentals.
AUSTRALIA
Travel CTM Requests by Phone and Email:
Please click here for contact information.
Contact Card for Illumina Perth:
Please click here for contact information.
Travelers MUST book through Travel CTM no later than Friday, December 15, 2017.
HONG KONG
Key contact: Henry Mok
Email: [email protected]
Tel: 852-2832 3650
JAPAN
Key contact: Mr.Kenji Kon
Email: [email protected]
Tel: (03) 3537-3581
SINGAPORE
City State Travel Requests by Phone:
6389-7888
City State Travel Requests by Email:
[email protected]
[email protected]
Travelers MUST book through City State Travel no later than Friday, December 15, 2017.
SOUTH KOREA
Key contact: Jeongnim Kim
Office: +82 2 752 1118
Email: [email protected]
Key contact: Jungeun Kim(Zoe) – (English speaking)
Office: +82 2 752 1118
Email: [email protected]
ALL OTHER COUNTRIES
Travelers from other Asian countries should forward their information directly to [email protected] in order to arrange pick-up/drop-off on arrival in the U.S. Travelers can book to either San Diego or Los Angeles depending on convenience; pick-ups will be arranged at both airports. Travelers will not need to book car rentals.
Travelers MUST book travel using their CTRIP no later than Friday, December 15, 2017.